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Please make sure all your exhibitors are officially registered via this form by 12 July to give them time to apply for our acclaimed Awards Programme for UN recognition as an innovative ICT4D solutions provider – it would be a great shame if they missed out!  And remember – you could be on-stage to receive the Government Award if your country’s SMEs score highest by our expert jury, so do bring your brightest tech SMEs to the event and encourage them to apply!  For more information see https://telecomworld.wpengine.com/2019-event/awards/

Awards will be presented on-stage by ITU Secretary-General on 12 September during a prestigious ceremony in the company of high-level guests, the media and other event participants.

Ensure your visibility by submitting this form so that your profile is included in the Exhibitor & Sponsor listing going live this month on our website, and available in the app when launched in August. Participants can then learn all about why they should come and find you at the event!

Spread the word on your participation at ITU Telecom World 2019, engage an audience online and drive traffic to your booth with our Marketing Toolkit – https://telecomworld.wpengine.com/toolkit/

Opportunities include:

• Event logo for all elements of your promotional campaign.
• Event banners to customize with your stand number and a short text on what to discover on your booth – upload to your homepage or dedicated ITU Telecom World 2019 microsite, and embed in your e-mail signature, e-newsletters and social media.
• Promotional blurbs for websites, blogs, e-newsletters, social media – don’t forget to add #ITUWORLD to reach an even bigger audience.
• Marketing tips to create a short video for social media platforms, develop onsite promotional giveaways, get prepared for quick follow-up on captured leads and more!

For more ideas on promoting your presence, see https://telecomworld.wpengine.com/exhibitor-sponsor-zone/#visibility or contact your account manager with your participation plans.

 Start spreading the word about your participation in ITU Telecom World 2019 today!

The designated focal point administering access pass quotas (as listed in your contract annex) for your stand/pavilion personnel and guests will soon receive an automated email from noreply@itu.int   The email will provide short guidelines on how to administer your access passes benefit quota through the Access Pass Management Page. Do add noreply@itu.int to your contacts to avoid this important email going to your spam folder.

The Registration FAQ will hopefully answer any questions you may have, otherwise, do not hesitate to contact the helpdesk between 09:00 and 17:00 CET Mon – Fri on registration.telecom@itu.int / tel: +41 22 730 5680.

IMPORTANT:

• You are encouraged to allocate the passes as soon as possible, urging your staff and guests to register without delay.
• You are also strongly recommended not to register your staff or guests on their behalf, as everyone must accept the terms and conditions which include reference to the sharing of personal information.

SPECIAL OFFERS:

• Bulk discount on additional access passes!
  Can be purchased online at the registration page, noting a 25% discount for the purchase of 3 or more Executive or Forum passes until 12 August 2019, 23h59 CET.
• Upgrades from Forum to Executive Pass category:
  For greater access to additional opportunities, by simply paying the difference in value. For such upgrades, contact registration.telecom@itu.int to proceed.
• Double your opportunity
  Buy a Forum or Executive Pass and invite a colleague or friend from a tech SME to attend for free.

Accommodation:

See https://telecomworld.wpengine.com/budapest/accommodation/ noting those with a promotional code for special ITU delegate rates, and book directly with your chosen hotel.

Do be aware of offers you may receive from non-ITU solicited agents as you risk being overcharged.

Visa information:

See https://telecomworld.wpengine.com/budapest/visa-information/ and ensure you are firstly registered as the Confirmation of Registration is one of the mandatory documents forming part of visa applications (ie no letter of invitation required). Focal points have been sent their access pass user accounts to administer their passes – don’t delay!

Shuttle buses linking hotels to the Hungexpo venue:

The link to the schedule indicating which hotels will be included on the route will be posted on our website by mid-July – an e-Bulletin Board post will alert you once available. This will be a complimentary service provided by the host country.

Members of the press who represent a bona fide media organization may now register, by 4 September 2019, at https://telecomworld.wpengine.com/take-part/media-accreditation/

Useful links/contacts:

• Read full media advisory
• For queries concerning potential media opportunities contact press.telecom@itu.int / tel: +41 22 730 6366.
• For queries concerning media registration and accreditation contact telecompressreg@itu.int / tel: +41 22 730 6039

Make the most of our team for ITU Telecom World 2019 (press.telecom@itu.int), on hand to provide advice on maximizing your media presence before and during the event, from promoting your innovations to the press, distributing news releases and organizing a press conference onsite at ITU Telecom World 2019.

Contact our PR manager Lucy George (lucy.george@itu.int) to find opportunities for interviews and articles for your spokespeople before or during the event.​

Low in cost but high in terms of visibility, make the most of the global spotlight on your company, organization or country at ITU Telecom World 2019 by advertising your brand, messaging or strategy in front of our influential international audience at the Hungexpo venue. A limited number of opportunities are available in a range of prime locations both inside and outside the venue on a first-come first-served basis. From external welcome banners, city lights and walkway boards, to internal hanging banners, don’t delay in checking out the opportunities here (also viewable from the Exhibitor & Sponsor Zone visibility section).

15% discount for Exhibitors & Sponsors!  First-come first-served! ­­­­­­­­­­­­­­­­­­­­­

Published here in the Exhibitor & Sponsor Zone and containing important information such as:

• Key dates and deadlines (do sync with your calendar to stay on track)
• Online ordering platform for any goods/services you may require – DO NOTE THE 10 AUGUST DEADLINE TO PLACE ORDERS AT THE DISCOUNT PRICE – THEREAFTER A 20% SURCHARGE APPLIES AND GOODS ARE SUBJECT TO AVAILABILITY
• Freight manual
• Regulations
• Venue info
• Useful contacts and service providers

Raw space clients:

The ITU Official Contractor, HUNGEXPO, may be contacted at itu2019@hungexpo.hu if you would like engage them for your stand design/build.  Advantage is that you do not need to submit your stand plans for approval as HUNGEXPO is responsible for this.  You may however use the standbuilder of your choice – kindly share the Online Technical Manual with them if other than HUNGEXPO.

Turnkey/workstation clients:

HUNGEXPO, the official provider, will contact you in the coming weeks with a proposal and specifications in case you wish to make any customization eg branding, at your additional cost. Should you already wish to contact them they can be reached at itu2019@hungexpo.hu

With about 9 weeks to go until ITU Telecom World 2019, make sure you’re on track with event preparations by going through the Checklist now available in your Exhibitor & Sponsor Zone.  Plus a useful Timelines section lets you know what’s coming when and we’ll notify you once those items are available!

We wish you smooth preparations for a successful participation and your account manager is on standby if assistance is required along the way!

Click here to search for the current Exhibitors and Sponsors, noting the list will grow considerably from now until the Event.

If you haven’t submitted your participation profile yet please do so soonest via the form at https://telecomworld.wpengine.com/exhibitor-sponsor-zone/exhibitor-sponsor-listing/ to enhance your visibility.

Your participation profile will also appear in the event app in August.

For Freight Services, clients should have clear arrangements with their chosen Freight Agents (having expertise in Events freighting) for the transport and customs clearance of their goods up to the doors of HUNGEXPO.

Once freight arrives at HUNGEXPO it will be exclusively managed by Schenker, who also offer off-site freight services should you wish to use them. PELICHET is the other non-exclusive freight agency that can provide off-site freight services (Samuel.barrois@pelichet.ch / tel: +41 22 827 80 00).

The Freight Manual, fees and packing label are available here in the Online Technical Manual – do pay particular attention to deadlines to ensure your freight arrives in good time for the event.

For any freight-related queries, Schenker can be contacted at schenker.expohungary@dbschenker.com / tel. +36 30 483 7481 / +36 30 9643834.

Reminder to focal points – if you haven’t done so already, do administer access passes to your stand personnel and guests soonest through the Group Administration Page you received earlier from noreply@itu.int – if mislaid contact the registration helpdesk at registration.telecom@itu.int

This is especially important for visa applications, as the Confirmation of Registration individuals receive once registered is one of the mandatory documents to provide to you embassy. Visa applications can take time to process!

You can see if your staff have registered through the Group Administration Page – so do chase them if they haven’t!

And don’t forget our special offers should you need additional passes:

• Bulk discount on additional access passes!
  Can be purchased online at the registration page, noting a 25% discount for the purchase of 3 or more Executive or Forum passes until 12 August 2019, 23h59 CET. 
• Upgrades from Forum to Executive Pass category:
  For greater access to additional opportunities, by simply paying the difference in value. For such upgrades, contact registration.telecom@itu.int to proceed.
• Double your opportunity
  Buy a Forum or Executive Pass and invite a colleague or friend from a tech SME to attend for free.

Delighted to let you know that you now have until 9 August (final cut-off deadline!) to apply for the Awards Programme! Don’t miss out on this excellent visibility and UN recognition – for further details and how to apply see https://telecomworld.wpengine.com/2019-event/awards/

Do encourage your SMEs to apply to be in with a chance to win the Government Award!

We are working to help tech SMEs scale up their business activities and global impact – as a key part of our international platform of ICT public and private sector leaders.

Pitching sessions: Pitching sessions showcase the best SMEs competing for the Global SME Award at ITU Telecom World in a fast-paced and dynamic environment on the showfloor.

SME workshops and Masterclasses: Focus on the business attributes that matter in our expert-led workshops masterclasses providing practical and inspirational guidance on capacity-building, skills, product development, funding, and investment.

Please visit the SME programme page https://telecomworld.wpengine.com/2019-event/sme/

Don’t miss the following upcoming deadlines to make sure you’re on track and avoid incurring unnecessary expenses on Hungexpo goods/services! Where applicable, click on each item for more info…

Download the event app now to network and interact with event participants before, during and after the event. Post updates to drive an audience to your stand and activities, connect with fellow participants through in-app messaging, or invite potential leads to onsite meetings. The complete event calendar includes fully searchable details of speakers, sessions, showcases, sponsors and exhibitors, plus the opportunity to build your personalized event programme – and add photos, reviews and comments throughout the event.

Please note that in the coming days we will be adding the floorplan, synchronized with your profile so attendees know how to find you.

Download here!

For your smooth and successful participation as well as that of all event participants, you are kindly reminded to adhere to the regulations provided in the Online Technical Manual – kindly share with your staff prior to their arrival onsite and especially point out the Safety & Fire Regulations in Hungexpo’s regulations.

We should, in particular, like to draw your attention to the following:

 Exhibit staffing:

• You are kindly reminded, as per Article 24.1 of the General Regulations, to ensure staffing of your exhibits during ITU Telecom World 2019 Exhibition hours each day.

Wi-Fi demos:

• For the smooth running of any on-stand demos requiring a high-speed network, exhibitors who do not already have an internet line included in their package (turnkey clients) are advised to check with the venue (itu2019@hungexpo.hu) and very importantly as per article 2.4 of Hungexpo’s regulations must only use the Hungexpo’s router for overall smooth performance. The event’s free Wi-Fi is only deemed suitable for demos made from laptops.
  Careful: orders placed after 10 August incur a 20% late order surcharge.

 On-stand entertainment:

• You are kindly reminded to adhere to the Entertainment section in ITU’s regulations as well as Hungexpo’s regulations in the Online Technical Manual in order to preserve the professional networking atmosphere of our showfloor and in respect of neighbouring stands.

Waste removal:

• We count on your cooperation according to Article 19 of the General Regulations.

 We thank you for adhering to the above for an overall successful event for all and are on standby for any questions you may have.

Let us help you fully benefit from the valuable networking opportunities our high-profile international audience offers:

Business Matchmaking Service:

Now live at https://telecomworld-itu.b2match.io/ and free of charge to registered event participants – the Hungarian Export Promotion Agency, Enterprise Europe Network, brings you a professional business matchmaking service designed to support networking, trade and deal-flow at the event. It’s a direct and simple way to connect with all key stakeholders, including policy-makers, decision-takers, buyers, suppliers, investors and exhibitors.  DEADLINE TO SIGN UP IS 9 SEPTEMBER!

Meetings will take place on 10 and 11 September in the Business Matchmaking Zone located in Hall F at Hungexpo, and will be arranged in advance by means of the above website.

Event app:

A reminder to download here to start networking with event participants before, during and after the event – you’ll find a list of opt-in attendees, exhibitors, speakers and a useful ‘how to network’ for optimum use eg for activity feeds, private messaging, meeting requests, bookmarking favourites and more.                                              

Social media:

Do enhance networking by promoting your presence on LinkedIn, Facebook, Twitter as well as blogs and newsletters – don’t forget to add #ITUWORLD to reach a wider audience and see the Marketing Toolkit for customizable blurbs!

Networking events:

Face-to-face onsite networking awaits you through a wide range of activities, such as networking breaks, lunches, receptions and happy hours – check the Event Programme for details.

Networking zones:

The LeaderSpace, MediaSpace and InnovationSpace are all conveniently located in Exhibition Halls F & G.

Walk the exhibition!

Whether you want to meet Ministers or Regulators and their large delegations, or private sector CEOs and their teams, as well as an exciting set of tech SMEs, do take the time to explore the exhibition. The app is the best tool to guide you, noting the floorplan will be added soon – meanwhile you’ll find the list of exhibitors and sponsors here and it will continue to grow from now until the event.

Sponsor it to engage your target audience!

We have a few remaining sponsored networking activities such as Forum coffee breaks, lunches, and for larger stands a Spotlight opportunity directly on your booth/pavilion! Contact your account manager without delay to grab remaining options!

Bilateral Meeting Facilitation

For Leader Pass holders only, as part of the Concierge Service, we offer assistance to set up bilateral meetings between Leaders. Contact Guestrelations.telecom@itu.int as of today with the name of the companies, countries and individuals that you would like to meet. Once onsite, Leader Pass holders may simply place requests at the LeaderSpace reception desk.

Our fabulous Kate Carrara will contact you soon to set up an exclusive onsite video interview at the ITU Telecom World TV Studio, located in the MediaSpace at the back of Hall G – a great opportunity for additional visibility.  Slots are available on a first-come, first-served basis! If you want to reach out to her already then she’d love to hear from you – contact kate.carrara@itu.int

Do continue to promote your presence from now until the end of the event in a multitude of ways – you reap what you sow! Here’s a reminder on some of the most effective ways to do that:

Marketing Toolkit goodies: available here – some of our favourites:

• Use the event logo on your website, and event banners to customize with your stand number and a blurb on what to discover on your booth, eg to embed in your e-newsletters and social media
• See sample texts for websites, blogs, e-newsletters social media – don’t forget to add #ITUWORLD
• Guest e-invitation: for your own mailings to make sure existing and prospective clients know how to find you and what you’re up to at the event. Don’t forget to embed a code to one of your complimentary Exhibition passes found in your access passes user account!

In your email signature: how about a ‘Visit us on stand… at ITU Telecom World 2019, 9-12 September, HUNGEXPO, Budapest – contact me for your free Exhibition Pass’ – there’s a great event banner in the Marketing Toolkit to add too!

On your Events webpage: did you list the event already? Don’t forget to the event logo/banner and hyperlink telecomworld.wpengine.com

15% discount off venue advertising opportunities: external welcome banners, city lights, walkway boards, and internal hanging banners. Learn more here and contact your account manager soonest to secure high visibility on your brand, messaging or strategy in front of our influential international audience at the Hungexpo venue.

Get posting in the app: THE tool participants use to see who’s doing what at the event, so post regularly eg ‘Do visit our stand to learn more about…’ Download here and enjoy!

Blog: a high-profile opportunity to highlight your event presence, technologies, innovations and partnership opportunities on the event website and promoted across our social media platforms. For more details on publishing your blog, please contact kate.carrara@itu.int

Our daily ‘What’s On Tomorrow’ mail is sent out to all delegates the evening before each day. Contact sarah.maunder@itu.int to let us know key times, dates and activities and we’ll do our best to ensure your activity gets covered to help build awareness and drive traffic to your stand.

Connect with the media: our PR Consultant, Lucy George, has contacted you with advice on how to maximize your media presence before and during the event, including help in distributing press releases, registering a press officer accompanying your delegation, and organizing a press conference onsite at the event. Do respond to her soonest at lucy.george@itu.int   There is no additional fee for this – ie it is included in your National Pavilion Package!

Onsite digital screen network: a unique onsite digital screen network strategically located throughout the event venue, offering both participant advertising content and key event activity content. Advertising packages including company content, stand coverage, interviews and branding, and will be aired regularly across the screens for the duration of the event. To find out more, contact Courtenay Harewood at Fonix on courtenayharewoodworldwide@gmail.com

See https://telecomworld.wpengine.com/budapest/transport/ for information on getting to and around Budapest, as well as the complimentary Shuttle Bus Service between a wide range of hotels and Hungexpo, including those to Castle Gardens Bazaar (the Host Country Gala Evening venue in the evening of 9 Sept).

You’ll also find information on the discounted Budapest Card for event participants to take advantage of unlimited transportation on its public transport system, and free or discounted entry to some attractions, tours and services.

We’re very excited to see you all in 2 weeks’ time for ITU Telecom World 2019!

We will soon send you a pre-departure e-newsletter to facilitate your arrival at Hungexpo, meanwhile do go through the Checklist in the Timelines & Checklist section of the Exhibitor & Sponsor Zone to make sure all goes smoothly for you.

Do especially go through the earlier e-Bulletin Board posts on maximizing your visibility and networking as these can already start now!

If you have any queries at all then please don’t hesitate to contact your account manager.

We very much hope to welcome you in Vietnam – a fast-growing digital economy prioritizing the 4th Industrial Revolution, a highly attractive investment hub and an exciting destination.

Register your interest here and start discussions early to secure best options!

A face-to-face chat with your account manager whilst in Budapest is most welcome!

We hope you are planning to join us at the Host Country Gala Evening which will be held at the beautiful Várkert Bazár (Castle Gardens Bazaar) on Monday 9 September from 19:00 to 22:30.  For your comfort, complimentary transportation is organized from Hungexpo, departing at 18h00, as well as return transportation to those hotels included on the standard shuttle bus schedule.

Digital invitations have been sent to all Leader, Executive, Forum, Exhibition, and Stand Personnel Pass holders. To ensure access, kindly ensure the following upon arrival at the Host Country Gala Evening:

• WEAR YOUR EVENT PASS 

+

• LEADER, EXECUTIVE & FORUM PASS HOLDERS:

Please confirm participation at the Badging Desks when you collect your badge.

• STAND PERSONNEL & EXHIBITION PASS HOLDERS:

The Host Country will be issuing stickers for Stand Personnel & Exhibition Pass holders only, which must be worn visibly on the Event Pass to allow entrance. Such stickers are allocated to each exhibiting entity/sponsor according to set quantities.  We apologize in advance that we are unable to provide additionals due to limited room capacity.  The stickers may be collected by exhibitor/sponsor focal points (accept for pavilion exhibitors who may collect from their pavilion contact) from the Info Desk located just inside the Entrance Door 18 to Hungexpo’s Hall G, from 11:30 to 18:00 on Monday 9 September.  Do be sure to collect your stickers so that you don’t miss out on this spectacular evening.

Donations: in case you have any left-over donations such as giveaways, stand decorations etc, this year we have a donation room in line with our aim to be more sustainable. All items will be donated to a Hungarian charity. The donation room is located in Hall A II Gallery (upper level on right-side) Room 184 & 185.

Recycle your badge! A badge recycling box is located in the Registration Hall – many thanks to leave your badge there prior to leaving the venue after the event. This way ITU can re-cycle/re-use them.

Dismantling (for raw space exhibitors only):

The Dismantling Arrangements flyer was delivered to all raw space stands yesterday by Hungexpo. Quick summary:

• Dismantling by your stand builders will commence tomorrow, Friday 13 September, from 08h00 to 24h00, and finish on Saturday 14 September with access from 08h00 to 18h00, after which the halls will be cleaned.
• Event badges will then no longer be valid – your stand builder may use the Contractor Pass they used for the build-up build. In case they have mislaid it, they may get a new one from Hungexpo Building K (on the hotel side of the venue).
• NO DISMANTLING MAY START TODAY – ONLY THE REMOVAL OF HAND-CARRIED ITEMS WILL BE PERMITTED. RETURN OF EMPTIES WILL BE DELIVERED TO STANDS FROM 14H01 TO 17H00 TODAY.

Our sincere thanks to all for contributing to such an amazing four days and we look forward to sending you our post-event e-newsletter upon our return to Geneva. We wish you a safe return journey!

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Through our acclaimed Awards Programme, ITU acknowledges and rewards the critical role of ICT solutions in accelerating social and economic development across emerging and developed markets alike.  Apply by 19 July 2019!  For more information on award categories and to apply see https://telecomworld.wpengine.com/2019-event/awards/

Awards will be presented on-stage by ITU Secretary-General on 12 September during a prestigious ceremony in the company of high-level guests, the media and other event participants.

Click here to search for the current Exhibitors and Sponsors, noting the list will grow considerably from now until the Event.

If you haven’t submitted your participation profile yet please do so soonest via the form at https://telecomworld.wpengine.com/exhibitor-sponsor-zone/exhibitor-sponsor-listing/ to enhance your visibility.

Your participation profile will also appear in the event app in August.

For Freight Services, clients should have clear arrangements with their chosen Freight Agents (having expertise in Events freighting) for the transport and customs clearance of their goods up to the doors of HUNGEXPO.

Once freight arrives at HUNGEXPO it will be exclusively managed by Schenker, who also offer off-site freight services should you wish to use them. PELICHET is the other non-exclusive freight agency that can provide off-site freight services (Samuel.barrois@pelichet.ch / tel: +41 22 827 80 00).

The Freight Manual, fees and packing label are available here in the Online Technical Manual – do pay particular attention to deadlines to ensure your freight arrives in good time for the event.

For any freight-related queries, Schenker can be contacted at schenker.expohungary@dbschenker.com / tel. +36 30 483 7481 / +36 30 9643834.

Delighted to let you know that you now have until 9 August (final cut-off deadline!) to apply for the Awards Programme! Don’t miss out on this excellent visibility and UN recognition – for further details and how to apply see https://telecomworld.wpengine.com/2019-event/awards/

We are working to help tech SMEs scale up their business activities and global impact – as a key part of our international platform of ICT public and private sector leaders.

Pitching sessions: Pitching sessions showcase the best SMEs competing for the Global SME Award at ITU Telecom World in a fast-paced and dynamic environment on the showfloor.

SME workshops and Masterclasses: Focus on the business attributes that matter in our expert-led workshops masterclasses providing practical and inspirational guidance on capacity-building, skills, product development, funding, and investment.

Please visit the SME programme page https://telecomworld.wpengine.com/2019-event/sme/

Don’t miss the following upcoming deadlines to make sure you’re on track and avoid incurring unnecessary expenses on Hungexpo goods/services! Where applicable, click on each item for more info…

Download the event app now to network and interact with event participants before, during and after the event. Post updates to drive an audience to your stand and activities, connect with fellow participants through in-app messaging, or invite potential leads to onsite meetings. The complete event calendar includes fully searchable details of speakers, sessions, showcases, sponsors and exhibitors, plus the opportunity to build your personalized event programme – and add photos, reviews and comments throughout the event.

Please note that in the coming days we will be adding the floorplan, synchronized with your profile so attendees know how to find you.

Download here!

For your smooth and successful participation as well as that of all event participants, you are kindly reminded to adhere to the regulations provided in the Online Technical Manual – kindly share with your staff prior to their arrival onsite and especially point out the Safety & Fire Regulations in Hungexpo’s regulations.

We should, in particular, like to draw your attention to the following:

 Exhibit staffing:

• You are kindly reminded, as per Article 24.1 of the General Regulations, to ensure staffing of your exhibits during ITU Telecom World 2019 Exhibition hours each day.

Wi-Fi demos:

• For the smooth running of any on-stand demos requiring a high-speed network, exhibitors who do not already have an internet line included in their package (turnkey clients) are advised to check with the venue (itu2019@hungexpo.hu) and very importantly as per article 2.4 of Hungexpo’s regulations must only use the Hungexpo’s router for overall smooth performance. The event’s free Wi-Fi is only deemed suitable for demos made from laptops.
  Careful: orders placed after 10 August incur a 20% late order surcharge.

 On-stand entertainment:

• You are kindly reminded to adhere to the Entertainment section in ITU’s regulations as well as Hungexpo’s regulations in the Online Technical Manual in order to preserve the professional networking atmosphere of our showfloor and in respect of neighbouring stands.

Waste removal:

• We count on your cooperation according to Article 19 of the General Regulations.

 We thank you for adhering to the above for an overall successful event for all and are on standby for any questions you may have.

Let us help you fully benefit from the valuable networking opportunities our high-profile international audience offers:

Business Matchmaking Service:

Now live at https://telecomworld-itu.b2match.io/ and free of charge to registered event participants – the Hungarian Export Promotion Agency, Enterprise Europe Network, brings you a professional business matchmaking service designed to support networking, trade and deal-flow at the event. It’s a direct and simple way to connect with all key stakeholders, including policy-makers, decision-takers, buyers, suppliers, investors and exhibitors.  DEADLINE TO SIGN UP IS 9 SEPTEMBER!

Meetings will take place on 10 and 11 September in the Business Matchmaking Zone located in Hall F at Hungexpo, and will be arranged in advance by means of the above website.

Event app:

A reminder to download here to start networking with event participants before, during and after the event – you’ll find a list of opt-in attendees, exhibitors, speakers and a useful ‘how to network’ for optimum use eg for activity feeds, private messaging, meeting requests, bookmarking favourites and more.                                              

Social media:

Do enhance networking by promoting your presence on LinkedIn, Facebook, Twitter as well as blogs and newsletters – don’t forget to add #ITUWORLD to reach a wider audience and see the Marketing Toolkit for customizable blurbs!

Networking events:

Face-to-face onsite networking awaits you through a wide range of activities, such as networking breaks, lunches, receptions and happy hours – check the Event Programme for details.

Networking zones:

The LeaderSpace, MediaSpace and InnovationSpace are all conveniently located in Exhibition Halls F & G.

Walk the exhibition!

Whether you want to meet Ministers or Regulators and their large delegations, or private sector CEOs and their teams, as well as an exciting set of tech SMEs, do take the time to explore the exhibition. The app is the best tool to guide you, noting the floorplan will be added soon – meanwhile you’ll find the list of exhibitors and sponsors here and it will continue to grow from now until the event.

Sponsor it to engage your target audience!

We have a few remaining sponsored networking activities such as Forum coffee breaks, lunches, and for larger stands a Spotlight opportunity directly on your booth/pavilion! Contact your account manager without delay to grab remaining options!

Bilateral Meeting Facilitation

For Leader Pass holders only, as part of the Concierge Service, we offer assistance to set up bilateral meetings between Leaders. Contact Guestrelations.telecom@itu.int as of today with the name of the companies, countries and individuals that you would like to meet. Once onsite, Leader Pass holders may simply place requests at the LeaderSpace reception desk.

Do continue to promote your presence from now until the end of the event in a multitude of ways – you reap what you sow! Here’s a reminder on some of the most effective ways to do that:

Marketing Toolkit goodies: available here – some of our favourites:

• Use the event logo on your website, and event banners to customize with your stand number and a blurb on what to discover on your booth, eg to embed in your e-newsletters and social media
• See sample texts for websites, blogs, e-newsletters social media – don’t forget to add #ITUWORLD
• Guest e-invitation: for your own mailings to make sure existing and prospective clients know how to find you and what you’re up to at the event. Don’t forget to embed a code to one of your complimentary Exhibition passes found in your access passes user account!

In your email signature: how about a ‘Visit us on stand… at ITU Telecom World 2019, 9-12 September, HUNGEXPO, Budapest – contact me for your free Exhibition Pass’ – there’s a great event banner in the Marketing Toolkit to add too! 

On your Events webpage: did you list the event already? Don’t forget to the event logo/banner and hyperlink telecomworld.wpengine.com

15% discount off venue advertising opportunities: external welcome banners, city lights, walkway boards, and internal hanging banners. Learn more here and contact us soonest to secure high visibility on your brand, messaging or strategy in front of our influential international audience at the Hungexpo venue.

Get posting in the app: THE tool participants use to see who’s doing what at the event, so post regularly eg ‘Do visit our stand to learn more about…’ Download here and enjoy!

Blog: a high-profile opportunity to highlight your event presence, technologies, innovations and partnership opportunities on the event website and promoted across our social media platforms. For more details on publishing your blog, please contact kate.carrara@itu.int

Our daily ‘What’s On Tomorrow’ mail is sent out to all delegates the evening before each day.  Contact sarah.maunder@itu.int to let us know key times, dates and activities and we’ll do our best to ensure your activity gets covered to help build awareness and drive traffic to your stand.

Onsite digital screen network: a unique onsite digital screen network strategically located throughout the event venue, offering both participant advertising content and key event activity content. Advertising packages including company content, stand coverage, interviews and branding, and will be aired regularly across the screens for the duration of the event. To find out more, contact Courtenay Harewood at Fonix on courtenayharewoodworldwide@gmail.com

See https://telecomworld.wpengine.com/budapest/transport/ for information on getting to and around Budapest, as well as the complimentary Shuttle Bus Service between a wide range of hotels and Hungexpo, including those to Castle Gardens Bazaar (the Host Country Gala Evening venue in the evening of 9 Sept).

You’ll also find information on the discounted Budapest Card for event participants to take advantage of unlimited transportation on its public transport system, and free or discounted entry to some attractions, tours and services.

We’re very excited to see you all in 2 weeks’ time for ITU Telecom World 2019!

We will soon send you a pre-departure e-newsletter to facilitate your arrival at Hungexpo, meanwhile do go through the Checklist in the Timelines & Checklist section of the Exhibitor & Sponsor Zone to make sure all goes smoothly for you.

Do especially go through the earlier e-Bulletin Board posts on maximizing your visibility and networking as these can already start now!

If you have any queries at all then please don’t hesitate to contact your account manager.

We very much hope to welcome you in Vietnam – a fast-growing digital economy prioritizing the 4th Industrial Revolution, a highly attractive investment hub and an exciting destination.

Register your interest here and start discussions early to secure best options!

A face-to-face chat with your account manager whilst in Budapest is most welcome!

We hope you are planning to join us at the Host Country Gala Evening which will be held at the beautiful Várkert Bazár (Castle Gardens Bazaar) on Monday 9 September from 19:00 to 22:30.  For your comfort, complimentary transportation is organized from Hungexpo, departing at 18h00, as well as return transportation to those hotels included on the standard shuttle bus schedule.

Digital invitations have been sent to all Leader, Executive, Forum, Exhibition, and Stand Personnel Pass holders. To ensure access, kindly ensure the following upon arrival at the Host Country Gala Evening:

• WEAR YOUR EVENT PASS 

+

• LEADER, EXECUTIVE & FORUM PASS HOLDERS:

Please confirm participation at the Badging Desks when you collect your badge.

• STAND PERSONNEL & EXHIBITION PASS HOLDERS:

The Host Country will be issuing stickers for Stand Personnel & Exhibition Pass holders only, which must be worn visibly on the Event Pass to allow entrance. Such stickers are allocated to each exhibiting entity/sponsor according to set quantities.  We apologize in advance that we are unable to provide additionals due to limited room capacity.  The stickers may be collected by exhibitor/sponsor focal points (accept for pavilion exhibitors who may collect from their pavilion contact) from the Info Desk located just inside the Entrance Door 18 to Hungexpo’s Hall G, from 11:30 to 18:00 on Monday 9 September.  Do be sure to collect your stickers so that you don’t miss out on this spectacular evening.

Donations: in case you have any left-over donations such as giveaways, stand decorations etc, this year we have a donation room in line with our aim to be more sustainable. All items will be donated to a Hungarian charity. The donation room is located in Hall A II Gallery (upper level on right-side) Room 184 & 185.

Recycle your badge! A badge recycling box is located in the Registration Hall – many thanks to leave your badge there prior to leaving the venue after the event. This way ITU can re-cycle/re-use them.

Dismantling (for raw space exhibitors only):

The Dismantling Arrangements flyer was delivered to all raw space stands yesterday by Hungexpo. Quick summary:

• Dismantling by your stand builders will commence tomorrow, Friday 13 September, from 08h00 to 24h00, and finish on Saturday 14 September with access from 08h00 to 18h00, after which the halls will be cleaned.
• Event badges will then no longer be valid – your stand builder may use the Contractor Pass they used for the build-up build. In case they have mislaid it, they may get a new one from Hungexpo Building K (on the hotel side of the venue).
• NO DISMANTLING MAY START TODAY – ONLY THE REMOVAL OF HAND-CARRIED ITEMS WILL BE PERMITTED. RETURN OF EMPTIES WILL BE DELIVERED TO STANDS FROM 14H01 TO 17H00 TODAY.

Our sincere thanks to all for contributing to such an amazing four days and we look forward to sending you our post-event e-newsletter upon our return to Geneva. We wish you a safe return journey!

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Through our acclaimed Awards Programme, ITU acknowledges and rewards the critical role of ICT solutions in accelerating social and economic development across emerging and developed markets alike.  Apply by 19 July 2019!  For more information on award categories and to apply see https://telecomworld.wpengine.com/2019-event/awards/

Awards will be presented on-stage by ITU Secretary-General on 12 September during a prestigious ceremony in the company of high-level guests, the media and other event participants.

Ensure your visibility by submitting this form so that your profile is included in the Exhibitor & Sponsor listing going live this month on our website, and available in the app when launched in August. Participants can then learn all about why they should come and find you at the event!

Spread the word on your participation at ITU Telecom World 2019, engage an audience online and drive traffic to your booth with our Marketing Toolkit – https://telecomworld.wpengine.com/toolkit/

Opportunities include:

• Event logo for all elements of your promotional campaign.
• Event banners to customize with your stand number and a short text on what to discover on your booth – upload to your homepage or dedicated ITU Telecom World 2019 microsite, and embed in your e-mail signature, e-newsletters and social media.
• Promotional blurbs for websites, blogs, e-newsletters, social media – don’t forget to add #ITUWORLD to reach an even bigger audience.
• Marketing tips to create a short video for social media platforms, develop onsite promotional giveaways, get prepared for quick follow-up on captured leads and more!

For more ideas on promoting your presence, see https://telecomworld.wpengine.com/exhibitor-sponsor-zone/#visibility or contact your account manager with your participation plans.

 Start spreading the word about your participation in ITU Telecom World 2019 today!

The designated focal point administering access pass quotas (as listed in your contract annex) for your stand/pavilion personnel and guests will soon receive an automated email from noreply@itu.int   The email will provide short guidelines on how to administer your access passes benefit quota through the Access Pass Management Page. Do add noreply@itu.int to your contacts to avoid this important email going to your spam folder.

The Registration FAQ will hopefully answer any questions you may have, otherwise, do not hesitate to contact the helpdesk between 09:00 and 17:00 CET Mon – Fri on registration.telecom@itu.int / tel: +41 22 730 5680.

IMPORTANT:

• You are encouraged to allocate the passes as soon as possible, urging your staff and guests to register without delay.
• You are also strongly recommended not to register your staff or guests on their behalf, as everyone must accept the terms and conditions which include reference to the sharing of personal information.

SPECIAL OFFERS:

• Bulk discount on additional access passes!
  Can be purchased online at the registration page, noting a 25% discount for the purchase of 3 or more Executive or Forum passes until 12 August 2019, 23h59 CET.
• Upgrades from Forum to Executive Pass category:
  For greater access to additional opportunities, by simply paying the difference in value. For such upgrades, contact registration.telecom@itu.int to proceed.
• Double your opportunity
  Buy a Forum or Executive Pass and invite a colleague or friend from a tech SME to attend for free.

Accommodation:

See https://telecomworld.wpengine.com/budapest/accommodation/ noting those with a promotional code for special ITU delegate rates, and book directly with your chosen hotel.

Do be aware of offers you may receive from non-ITU solicited agents as you risk being overcharged.

Visa information:

See https://telecomworld.wpengine.com/budapest/visa-information/ and ensure you are firstly registered as the Confirmation of Registration is one of the mandatory documents forming part of visa applications (ie no letter of invitation required). Focal points have been sent their access pass user accounts to administer their passes – don’t delay!

Shuttle buses linking hotels to the Hungexpo venue:

The link to the schedule indicating which hotels will be included on the route will be posted on our website by mid-July – an e-Bulletin Board post will alert you once available. This will be a complimentary service provided by the host country.

Members of the press who represent a bona fide media organization may now register, by 4 September 2019, at https://telecomworld.wpengine.com/take-part/media-accreditation/

Useful links/contacts:

• Read full media advisory
• For queries concerning potential media opportunities contact press.telecom@itu.int / tel: +41 22 730 6366.
• For queries concerning media registration and accreditation contact telecompressreg@itu.int / tel: +41 22 730 6039

Low in cost but high in terms of visibility, make the most of the global spotlight on your company, organization or country at ITU Telecom World 2019 by advertising your brand, messaging or strategy in front of our influential international audience at the Hungexpo venue. A limited number of opportunities are available in a range of prime locations both inside and outside the venue on a first-come first-served basis. From external welcome banners, city lights and walkway boards, to internal hanging banners, don’t delay in checking out the opportunities here (also viewable from the Exhibitor & Sponsor Zone visibility section).

15% discount for Exhibitors & Sponsors!  First-come first-served! ­­­­­­­­­­­­­­­­­­­­­

Published here in the Exhibitor & Sponsor Zone and containing important information such as:

• Key dates and deadlines (do sync with your calendar to stay on track)
• Online ordering platform for any goods/services you may require – DO NOTE THE 10 AUGUST DEADLINE TO PLACE ORDERS AT THE DISCOUNT PRICE – THEREAFTER A 20% SURCHARGE APPLIES AND GOODS ARE SUBJECT TO AVAILABILITY
• Freight manual
• Regulations
• Venue info
• Useful contacts and service providers

Raw space clients:

The ITU Official Contractor, HUNGEXPO, may be contacted at itu2019@hungexpo.hu if you would like engage them for your stand design/build.  Advantage is that you do not need to submit your stand plans for approval as HUNGEXPO is responsible for this.  You may however use the standbuilder of your choice – kindly share the Online Technical Manual with them if other than HUNGEXPO.

Turnkey/workstation clients:

HUNGEXPO, the official provider, will contact you in the coming weeks with a proposal and specifications in case you wish to make any customization eg branding, at your additional cost. Should you already wish to contact them they can be reached at itu2019@hungexpo.hu

With about 9 weeks to go until ITU Telecom World 2019, make sure you’re on track with event preparations by going through the Checklist now available in your Exhibitor & Sponsor Zone.  Plus a useful Timelines section lets you know what’s coming when and we’ll notify you once those items are available!

We wish you smooth preparations for a successful participation and your account manager is on standby if assistance is required along the way!

Click here to search for the current Exhibitors and Sponsors, noting the list will grow considerably from now until the Event.

If you haven’t submitted your participation profile yet please do so soonest via the form at https://telecomworld.wpengine.com/exhibitor-sponsor-zone/exhibitor-sponsor-listing/ to enhance your visibility.

Your participation profile will also appear in the event app in August.

For Freight Services, clients should have clear arrangements with their chosen Freight Agents (having expertise in Events freighting) for the transport and customs clearance of their goods up to the doors of HUNGEXPO.

Once freight arrives at HUNGEXPO it will be exclusively managed by Schenker, who also offer off-site freight services should you wish to use them. PELICHET is the other non-exclusive freight agency that can provide off-site freight services (Samuel.barrois@pelichet.ch / tel: +41 22 827 80 00).

The Freight Manual, fees and packing label are available here in the Online Technical Manual – do pay particular attention to deadlines to ensure your freight arrives in good time for the event.

For any freight-related queries, Schenker can be contacted at schenker.expohungary@dbschenker.com / tel. +36 30 483 7481 / +36 30 9643834.

Reminder to focal points – if you haven’t done so already, do administer access passes to your stand personnel and guests soonest through the Group Administration Page you received earlier from noreply@itu.int – if mislaid contact the registration helpdesk at registration.telecom@itu.int

This is especially important for visa applications, as the Confirmation of Registration individuals receive once registered is one of the mandatory documents to provide to you embassy. Visa applications can take time to process!

You can see if your staff have registered through the Group Administration Page – so do chase them if they haven’t!

And don’t forget our special offers should you need additional passes:

• Bulk discount on additional access passes!
  Can be purchased online at the registration page, noting a 25% discount for the purchase of 3 or more Executive or Forum passes until 12 August 2019, 23h59 CET. 
• Upgrades from Forum to Executive Pass category:
  For greater access to additional opportunities, by simply paying the difference in value. For such upgrades, contact registration.telecom@itu.int to proceed.
• Double your opportunity
  Buy a Forum or Executive Pass and invite a colleague or friend from a tech SME to attend for free.

Delighted to let you know that you now have until 9 August (final cut-off deadline!) to apply for the Awards Programme! Don’t miss out on this excellent visibility and UN recognition – for further details and how to apply see https://telecomworld.wpengine.com/2019-event/awards/

We are working to help tech SMEs scale up their business activities and global impact – as a key part of our international platform of ICT public and private sector leaders.

Pitching sessions: Pitching sessions showcase the best SMEs competing for the Global SME Award at ITU Telecom World in a fast-paced and dynamic environment on the showfloor.

SME workshops and Masterclasses: Focus on the business attributes that matter in our expert-led workshops masterclasses providing practical and inspirational guidance on capacity-building, skills, product development, funding, and investment.

Please visit the SME programme page https://telecomworld.wpengine.com/2019-event/sme/

Don’t miss the following upcoming deadlines to make sure you’re on track and avoid incurring unnecessary expenses on Hungexpo goods/services! Where applicable, click on each item for more info…

Download the event app now to network and interact with event participants before, during and after the event. Post updates to drive an audience to your stand and activities, connect with fellow participants through in-app messaging, or invite potential leads to onsite meetings. The complete event calendar includes fully searchable details of speakers, sessions, showcases, sponsors and exhibitors, plus the opportunity to build your personalized event programme – and add photos, reviews and comments throughout the event.

Please note that in the coming days we will be adding the floorplan, synchronized with your profile so attendees know how to find you.

Download here!

For your smooth and successful participation as well as that of all event participants, you are kindly reminded to adhere to the regulations provided in the Online Technical Manual – kindly share with your staff prior to their arrival onsite and especially point out the Safety & Fire Regulations in Hungexpo’s regulations.

We should, in particular, like to draw your attention to the following:

 Exhibit staffing:

• You are kindly reminded, as per Article 24.1 of the General Regulations, to ensure staffing of your exhibits during ITU Telecom World 2019 Exhibition hours each day.

Wi-Fi demos:

• For the smooth running of any on-stand demos requiring a high-speed network, exhibitors who do not already have an internet line included in their package (turnkey clients) are advised to check with the venue (itu2019@hungexpo.hu) and very importantly as per article 2.4 of Hungexpo’s regulations must only use the Hungexpo’s router for overall smooth performance. The event’s free Wi-Fi is only deemed suitable for demos made from laptops.
  Careful: orders placed after 10 August incur a 20% late order surcharge.

 On-stand entertainment:

• You are kindly reminded to adhere to the Entertainment section in ITU’s regulations as well as Hungexpo’s regulations in the Online Technical Manual in order to preserve the professional networking atmosphere of our showfloor and in respect of neighbouring stands.

Waste removal:

• We count on your cooperation according to Article 19 of the General Regulations.

 We thank you for adhering to the above for an overall successful event for all and are on standby for any questions you may have.

Let us help you fully benefit from the valuable networking opportunities our high-profile international audience offers:

Business Matchmaking Service:

Now live at https://telecomworld-itu.b2match.io/ and free of charge to registered event participants – the Hungarian Export Promotion Agency, Enterprise Europe Network, brings you a professional business matchmaking service designed to support networking, trade and deal-flow at the event. It’s a direct and simple way to connect with all key stakeholders, including policy-makers, decision-takers, buyers, suppliers, investors and exhibitors.  DEADLINE TO SIGN UP IS 9 SEPTEMBER!

Meetings will take place on 10 and 11 September in the Business Matchmaking Zone located in Hall F at Hungexpo, and will be arranged in advance by means of the above website.

Event app:

A reminder to download here to start networking with event participants before, during and after the event – you’ll find a list of opt-in attendees, exhibitors, speakers and a useful ‘how to network’ for optimum use eg for activity feeds, private messaging, meeting requests, bookmarking favourites and more.                                              

Social media:

Do enhance networking by promoting your presence on LinkedIn, Facebook, Twitter as well as blogs and newsletters – don’t forget to add #ITUWORLD to reach a wider audience and see the Marketing Toolkit for customizable blurbs!

Networking events:

Face-to-face onsite networking awaits you through a wide range of activities, such as networking breaks, lunches, receptions and happy hours – check the Event Programme for details.

Networking zones:

The LeaderSpace, MediaSpace and InnovationSpace are all conveniently located in Exhibition Halls F & G.

Walk the exhibition!

Whether you want to meet Ministers or Regulators and their large delegations, or private sector CEOs and their teams, as well as an exciting set of tech SMEs, do take the time to explore the exhibition. The app is the best tool to guide you, noting the floorplan will be added soon – meanwhile you’ll find the list of exhibitors and sponsors here and it will continue to grow from now until the event.

Sponsor it to engage your target audience!

We have a few remaining sponsored networking activities such as Forum coffee breaks, lunches, and for larger stands a Spotlight opportunity directly on your booth/pavilion! Contact your account manager without delay to grab remaining options!

Bilateral Meeting Facilitation

For Leader Pass holders only, as part of the Concierge Service, we offer assistance to set up bilateral meetings between Leaders. Contact Guestrelations.telecom@itu.int as of today with the name of the companies, countries and individuals that you would like to meet. Once onsite, Leader Pass holders may simply place requests at the LeaderSpace reception desk.

Do continue to promote your presence from now until the end of the event in a multitude of ways – you reap what you sow! Here’s a reminder on some of the most effective ways to do that:

Marketing Toolkit goodies: available here – some of our favourites:

• Use the event logo on your website, and event banners to customize with your stand number and a blurb on what to discover on your booth, eg to embed in your e-newsletters and social media
• See sample texts for websites, blogs, e-newsletters social media – don’t forget to add #ITUWORLD
• Guest e-invitation: for your own mailings to make sure existing and prospective clients know how to find you and what you’re up to at the event. Don’t forget to embed a code to one of your complimentary Exhibition passes found in your access passes user account!

In your email signature: how about a ‘Visit us on stand… at ITU Telecom World 2019, 9-12 September, HUNGEXPO, Budapest – contact me for your free Exhibition Pass’ – there’s a great event banner in the Marketing Toolkit to add too! 

On your Events webpage: did you list the event already? Don’t forget to the event logo/banner and hyperlink telecomworld.wpengine.com

15% discount off venue advertising opportunities: external welcome banners, city lights, walkway boards, and internal hanging banners. Learn more here and contact us soonest to secure high visibility on your brand, messaging or strategy in front of our influential international audience at the Hungexpo venue.

Get posting in the app: THE tool participants use to see who’s doing what at the event, so post regularly eg ‘Do visit our stand to learn more about…’ Download here and enjoy!

Blog: a high-profile opportunity to highlight your event presence, technologies, innovations and partnership opportunities on the event website and promoted across our social media platforms. For more details on publishing your blog, please contact kate.carrara@itu.int

Our daily ‘What’s On Tomorrow’ mail is sent out to all delegates the evening before each day.  Contact sarah.maunder@itu.int to let us know key times, dates and activities and we’ll do our best to ensure your activity gets covered to help build awareness and drive traffic to your stand.

Onsite digital screen network: a unique onsite digital screen network strategically located throughout the event venue, offering both participant advertising content and key event activity content. Advertising packages including company content, stand coverage, interviews and branding, and will be aired regularly across the screens for the duration of the event. To find out more, contact Courtenay Harewood at Fonix on courtenayharewoodworldwide@gmail.com

See https://telecomworld.wpengine.com/budapest/transport/ for information on getting to and around Budapest, as well as the complimentary Shuttle Bus Service between a wide range of hotels and Hungexpo, including those to Castle Gardens Bazaar (the Host Country Gala Evening venue in the evening of 9 Sept).

You’ll also find information on the discounted Budapest Card for event participants to take advantage of unlimited transportation on its public transport system, and free or discounted entry to some attractions, tours and services.

We’re very excited to see you all in 2 weeks’ time for ITU Telecom World 2019!

We will soon send you a pre-departure e-newsletter to facilitate your arrival at Hungexpo, meanwhile do go through the Checklist in the Timelines & Checklist section of the Exhibitor & Sponsor Zone to make sure all goes smoothly for you.

Do especially go through the earlier e-Bulletin Board posts on maximizing your visibility and networking as these can already start now!

If you have any queries at all then please don’t hesitate to contact your account manager.

We very much hope to welcome you in Vietnam – a fast-growing digital economy prioritizing the 4th Industrial Revolution, a highly attractive investment hub and an exciting destination.

Register your interest here and start discussions early to secure best options!

A face-to-face chat with your account manager whilst in Budapest is most welcome!

We hope you are planning to join us at the Host Country Gala Evening which will be held at the beautiful Várkert Bazár (Castle Gardens Bazaar) on Monday 9 September from 19:00 to 22:30.  For your comfort, complimentary transportation is organized from Hungexpo, departing at 18h00, as well as return transportation to those hotels included on the standard shuttle bus schedule.

Digital invitations have been sent to all Leader, Executive, Forum, Exhibition, and Stand Personnel Pass holders. To ensure access, kindly ensure the following upon arrival at the Host Country Gala Evening:

• WEAR YOUR EVENT PASS 

+

• LEADER, EXECUTIVE & FORUM PASS HOLDERS:

Please confirm participation at the Badging Desks when you collect your badge.

• STAND PERSONNEL & EXHIBITION PASS HOLDERS:

The Host Country will be issuing stickers for Stand Personnel & Exhibition Pass holders only, which must be worn visibly on the Event Pass to allow entrance. Such stickers are allocated to each exhibiting entity/sponsor according to set quantities.  We apologize in advance that we are unable to provide additionals due to limited room capacity.  The stickers may be collected by exhibitor/sponsor focal points (accept for pavilion exhibitors who may collect from their pavilion contact) from the Info Desk located just inside the Entrance Door 18 to Hungexpo’s Hall G, from 11:30 to 18:00 on Monday 9 September.  Do be sure to collect your stickers so that you don’t miss out on this spectacular evening.

Donations: in case you have any left-over donations such as giveaways, stand decorations etc, this year we have a donation room in line with our aim to be more sustainable. All items will be donated to a Hungarian charity. The donation room is located in Hall A II Gallery (upper level on right-side) Room 184 & 185.

Recycle your badge! A badge recycling box is located in the Registration Hall – many thanks to leave your badge there prior to leaving the venue after the event. This way ITU can re-cycle/re-use them.

Dismantling (for raw space exhibitors only):

The Dismantling Arrangements flyer was delivered to all raw space stands yesterday by Hungexpo. Quick summary:

• Dismantling by your stand builders will commence tomorrow, Friday 13 September, from 08h00 to 24h00, and finish on Saturday 14 September with access from 08h00 to 18h00, after which the halls will be cleaned.
• Event badges will then no longer be valid – your stand builder may use the Contractor Pass they used for the build-up build. In case they have mislaid it, they may get a new one from Hungexpo Building K (on the hotel side of the venue).
• NO DISMANTLING MAY START TODAY – ONLY THE REMOVAL OF HAND-CARRIED ITEMS WILL BE PERMITTED. RETURN OF EMPTIES WILL BE DELIVERED TO STANDS FROM 14H01 TO 17H00 TODAY.

Our sincere thanks to all for contributing to such an amazing four days and we look forward to sending you our post-event e-newsletter upon our return to Geneva. We wish you a safe return journey!

test

Through our acclaimed Awards Programme, ITU acknowledges and rewards the critical role of ICT solutions in accelerating social and economic development across emerging and developed markets alike.  Apply by 19 July 2019!  For more information on award categories and to apply see https://telecomworld.wpengine.com/2019-event/awards/

Awards will be presented on-stage by ITU Secretary-General on 12 September during a prestigious ceremony in the company of high-level guests, the media and other event participants.

Ensure your visibility by submitting this form so that your profile is included in the Exhibitor & Sponsor listing going live this month on our website, and available in the app when launched in August. Participants can then learn all about why they should come and find you at the event!

Spread the word on your participation at ITU Telecom World 2019, engage an audience online and drive traffic to your booth with our Marketing Toolkit – https://telecomworld.wpengine.com/toolkit/

Opportunities include:

• Event logo for all elements of your promotional campaign.
• Event banners to customize with your stand number and a short text on what to discover on your booth – upload to your homepage or dedicated ITU Telecom World 2019 microsite, and embed in your e-mail signature, e-newsletters and social media.
• Promotional blurbs for websites, blogs, e-newsletters, social media – don’t forget to add #ITUWORLD to reach an even bigger audience.
• Marketing tips to create a short video for social media platforms, develop onsite promotional giveaways, get prepared for quick follow-up on captured leads and more!

For more ideas on promoting your presence, see https://telecomworld.wpengine.com/exhibitor-sponsor-zone/#visibility or contact your account manager with your participation plans.

 Start spreading the word about your participation in ITU Telecom World 2019 today!

The designated focal point administering access pass quotas (as listed in your contract annex) for your stand/pavilion personnel and guests will soon receive an automated email from noreply@itu.int   The email will provide short guidelines on how to administer your access passes benefit quota through the Access Pass Management Page. Do add noreply@itu.int to your contacts to avoid this important email going to your spam folder.

The Registration FAQ will hopefully answer any questions you may have, otherwise, do not hesitate to contact the helpdesk between 09:00 and 17:00 CET Mon – Fri on registration.telecom@itu.int / tel: +41 22 730 5680.

IMPORTANT:

• You are encouraged to allocate the passes as soon as possible, urging your staff and guests to register without delay.
• You are also strongly recommended not to register your staff or guests on their behalf, as everyone must accept the terms and conditions which include reference to the sharing of personal information.

SPECIAL OFFERS:

• Bulk discount on additional access passes!
  Can be purchased online at the registration page, noting a 25% discount for the purchase of 3 or more Executive or Forum passes until 12 August 2019, 23h59 CET.
• Upgrades from Forum to Executive Pass category:
  For greater access to additional opportunities, by simply paying the difference in value. For such upgrades, contact registration.telecom@itu.int to proceed.
• Double your opportunity
  Buy a Forum or Executive Pass and invite a colleague or friend from a tech SME to attend for free.

Accommodation:

See https://telecomworld.wpengine.com/budapest/accommodation/ noting those with a promotional code for special ITU delegate rates, and book directly with your chosen hotel.

Do be aware of offers you may receive from non-ITU solicited agents as you risk being overcharged.

Visa information:

See https://telecomworld.wpengine.com/budapest/visa-information/ and ensure you are firstly registered as the Confirmation of Registration is one of the mandatory documents forming part of visa applications (ie no letter of invitation required). Focal points have been sent their access pass user accounts to administer their passes – don’t delay!

Shuttle buses linking hotels to the Hungexpo venue:

The link to the schedule indicating which hotels will be included on the route will be posted on our website by mid-July – an e-Bulletin Board post will alert you once available. This will be a complimentary service provided by the host country.

Members of the press who represent a bona fide media organization may now register, by 4 September 2019, at https://telecomworld.wpengine.com/take-part/media-accreditation/

Useful links/contacts:

• Read full media advisory
• For queries concerning potential media opportunities contact press.telecom@itu.int / tel: +41 22 730 6366.
• For queries concerning media registration and accreditation contact telecompressreg@itu.int / tel: +41 22 730 6039

Make the most of our team for ITU Telecom World 2019 (press.telecom@itu.int), on hand to provide advice on maximizing your media presence before and during the event, from promoting your innovations to the press, distributing news releases and organizing a press conference onsite at ITU Telecom World 2019.

Contact our PR manager Lucy George (lucy.george@itu.int) to find opportunities for interviews and articles for your spokespeople before or during the event.​

Low in cost but high in terms of visibility, make the most of the global spotlight on your company, organization or country at ITU Telecom World 2019 by advertising your brand, messaging or strategy in front of our influential international audience at the Hungexpo venue. A limited number of opportunities are available in a range of prime locations both inside and outside the venue on a first-come first-served basis. From external welcome banners, city lights and walkway boards, to internal hanging banners, don’t delay in checking out the opportunities here (also viewable from the Exhibitor & Sponsor Zone visibility section).

15% discount for Exhibitors & Sponsors!  First-come first-served! ­­­­­­­­­­­­­­­­­­­­­

Published here in the Exhibitor & Sponsor Zone and containing important information such as:

• Key dates and deadlines (do sync with your calendar to stay on track)
• Online ordering platform for any goods/services you may require – DO NOTE THE 10 AUGUST DEADLINE TO PLACE ORDERS AT THE DISCOUNT PRICE – THEREAFTER A 20% SURCHARGE APPLIES AND GOODS ARE SUBJECT TO AVAILABILITY
• Freight manual
• Regulations
• Venue info
• Useful contacts and service providers

Raw space clients:

The ITU Official Contractor, HUNGEXPO, may be contacted at itu2019@hungexpo.hu if you would like engage them for your stand design/build.  Advantage is that you do not need to submit your stand plans for approval as HUNGEXPO is responsible for this.  You may however use the standbuilder of your choice – kindly share the Online Technical Manual with them if other than HUNGEXPO.

Turnkey/workstation clients:

HUNGEXPO, the official provider, will contact you in the coming weeks with a proposal and specifications in case you wish to make any customization eg branding, at your additional cost. Should you already wish to contact them they can be reached at itu2019@hungexpo.hu

With about 9 weeks to go until ITU Telecom World 2019, make sure you’re on track with event preparations by going through the Checklist now available in your Exhibitor & Sponsor Zone.  Plus a useful Timelines section lets you know what’s coming when and we’ll notify you once those items are available!

We wish you smooth preparations for a successful participation and your account manager is on standby if assistance is required along the way!

Click here to search for the current Exhibitors and Sponsors, noting the list will grow considerably from now until the Event.

If you haven’t submitted your participation profile yet please do so soonest via the form at https://telecomworld.wpengine.com/exhibitor-sponsor-zone/exhibitor-sponsor-listing/ to enhance your visibility.

Your participation profile will also appear in the event app in August.

For Freight Services, clients should have clear arrangements with their chosen Freight Agents (having expertise in Events freighting) for the transport and customs clearance of their goods up to the doors of HUNGEXPO.

Once freight arrives at HUNGEXPO it will be exclusively managed by Schenker, who also offer off-site freight services should you wish to use them. PELICHET is the other non-exclusive freight agency that can provide off-site freight services (Samuel.barrois@pelichet.ch / tel: +41 22 827 80 00).

The Freight Manual, fees and packing label are available here in the Online Technical Manual – do pay particular attention to deadlines to ensure your freight arrives in good time for the event.

For any freight-related queries, Schenker can be contacted at schenker.expohungary@dbschenker.com / tel. +36 30 483 7481 / +36 30 9643834.

Reminder to focal points – if you haven’t done so already, do administer access passes to your stand personnel and guests soonest through the Group Administration Page you received earlier from noreply@itu.int – if mislaid contact the registration helpdesk at registration.telecom@itu.int

This is especially important for visa applications, as the Confirmation of Registration individuals receive once registered is one of the mandatory documents to provide to you embassy. Visa applications can take time to process!

You can see if your staff have registered through the Group Administration Page – so do chase them if they haven’t!

And don’t forget our special offers should you need additional passes:

• Bulk discount on additional access passes!
  Can be purchased online at the registration page, noting a 25% discount for the purchase of 3 or more Executive or Forum passes until 12 August 2019, 23h59 CET. 
• Upgrades from Forum to Executive Pass category:
  For greater access to additional opportunities, by simply paying the difference in value. For such upgrades, contact registration.telecom@itu.int to proceed.
• Double your opportunity
  Buy a Forum or Executive Pass and invite a colleague or friend from a tech SME to attend for free.

Delighted to let you know that you now have until 9 August (final cut-off deadline!) to apply for the Awards Programme! Don’t miss out on this excellent visibility and UN recognition – for further details and how to apply see https://telecomworld.wpengine.com/2019-event/awards/

Don’t miss the following upcoming deadlines to make sure you’re on track and avoid incurring unnecessary expenses on Hungexpo goods/services! Where applicable, click on each item for more info…

Download the event app now to network and interact with event participants before, during and after the event. Post updates to drive an audience to your stand and activities, connect with fellow participants through in-app messaging, or invite potential leads to onsite meetings. The complete event calendar includes fully searchable details of speakers, sessions, showcases, sponsors and exhibitors, plus the opportunity to build your personalized event programme – and add photos, reviews and comments throughout the event.

Please note that in the coming days we will be adding the floorplan, synchronized with your profile so attendees know how to find you.

Download here!

For your smooth and successful participation as well as that of all event participants, you are kindly reminded to adhere to the regulations provided in the Online Technical Manual – kindly share with your staff prior to their arrival onsite and especially point out the Safety & Fire Regulations in Hungexpo’s regulations.

We should, in particular, like to draw your attention to the following:

 Exhibit staffing:

• You are kindly reminded, as per Article 24.1 of the General Regulations, to ensure staffing of your exhibits during ITU Telecom World 2019 Exhibition hours each day.

Wi-Fi demos:

• For the smooth running of any on-stand demos requiring a high-speed network, exhibitors who do not already have an internet line included in their package (turnkey clients) are advised to check with the venue (itu2019@hungexpo.hu) and very importantly as per article 2.4 of Hungexpo’s regulations must only use the Hungexpo’s router for overall smooth performance. The event’s free Wi-Fi is only deemed suitable for demos made from laptops.
  Careful: orders placed after 10 August incur a 20% late order surcharge.

 On-stand entertainment:

• You are kindly reminded to adhere to the Entertainment section in ITU’s regulations as well as Hungexpo’s regulations in the Online Technical Manual in order to preserve the professional networking atmosphere of our showfloor and in respect of neighbouring stands.

Waste removal:

• We count on your cooperation according to Article 19 of the General Regulations.

 We thank you for adhering to the above for an overall successful event for all and are on standby for any questions you may have.

Let us help you fully benefit from the valuable networking opportunities our high-profile international audience offers:

Business Matchmaking Service:

Now live at https://telecomworld-itu.b2match.io/ and free of charge to registered event participants – the Hungarian Export Promotion Agency, Enterprise Europe Network, brings you a professional business matchmaking service designed to support networking, trade and deal-flow at the event. It’s a direct and simple way to connect with all key stakeholders, including policy-makers, decision-takers, buyers, suppliers, investors and exhibitors.  DEADLINE TO SIGN UP IS 9 SEPTEMBER!

Meetings will take place on 10 and 11 September in the Business Matchmaking Zone located in Hall F at Hungexpo, and will be arranged in advance by means of the above website.

Event app:

A reminder to download here to start networking with event participants before, during and after the event – you’ll find a list of opt-in attendees, exhibitors, speakers and a useful ‘how to network’ for optimum use eg for activity feeds, private messaging, meeting requests, bookmarking favourites and more.                                              

Social media:

Do enhance networking by promoting your presence on LinkedIn, Facebook, Twitter as well as blogs and newsletters – don’t forget to add #ITUWORLD to reach a wider audience and see the Marketing Toolkit for customizable blurbs!

Networking events:

Face-to-face onsite networking awaits you through a wide range of activities, such as networking breaks, lunches, receptions and happy hours – check the Event Programme for details.

Networking zones:

The LeaderSpace, MediaSpace and InnovationSpace are all conveniently located in Exhibition Halls F & G.

Walk the exhibition!

Whether you want to meet Ministers or Regulators and their large delegations, or private sector CEOs and their teams, as well as an exciting set of tech SMEs, do take the time to explore the exhibition. The app is the best tool to guide you, noting the floorplan will be added soon – meanwhile you’ll find the list of exhibitors and sponsors here and it will continue to grow from now until the event.

Sponsor it to engage your target audience!

We have a few remaining sponsored networking activities such as Forum coffee breaks, lunches, and for larger stands a Spotlight opportunity directly on your booth/pavilion! Contact your account manager without delay to grab remaining options!

Bilateral Meeting Facilitation

For Leader Pass holders only, as part of the Concierge Service, we offer assistance to set up bilateral meetings between Leaders. Contact Guestrelations.telecom@itu.int as of today with the name of the companies, countries and individuals that you would like to meet. Once onsite, Leader Pass holders may simply place requests at the LeaderSpace reception desk.

Our fabulous Kate Carrara will contact you soon to set up an exclusive onsite video interview at the ITU Telecom World TV Studio, located in the MediaSpace at the back of Hall G – a great opportunity for additional visibility.  Slots are available on a first-come, first-served basis! If you want to reach out to her already then she’d love to hear from you – contact kate.carrara@itu.int

Do continue to promote your presence from now until the end of the event in a multitude of ways – you reap what you sow! Here’s a reminder on some of the most effective ways to do that:

Marketing Toolkit goodies: available here – some of our favourites:

• Use the event logo on your website, and event banners to customize with your stand number and a blurb on what to discover on your booth, eg to embed in your e-newsletters and social media
• See sample texts for websites, blogs, e-newsletters social media – don’t forget to add #ITUWORLD
• Guest e-invitation: for your own mailings to make sure existing and prospective clients know how to find you and what you’re up to at the event. Don’t forget to embed a code to one of your complimentary Exhibition passes found in your access passes user account!

In your email signature: how about a ‘Visit us on stand… at ITU Telecom World 2019, 9-12 September, HUNGEXPO, Budapest – contact me for your free Exhibition Pass’ – there’s a great event banner in the Marketing Toolkit to add too! 

On your Events webpage: did you list the event already? Don’t forget to the event logo/banner and hyperlink telecomworld.wpengine.com

15% discount off venue advertising opportunities: external welcome banners, city lights, walkway boards, and internal hanging banners. Learn more here and contact us soonest to secure high visibility on your brand, messaging or strategy in front of our influential international audience at the Hungexpo venue.

Get posting in the app: THE tool participants use to see who’s doing what at the event, so post regularly eg ‘Do visit our stand to learn more about…’ Download here and enjoy!

Blog: a high-profile opportunity to highlight your event presence, technologies, innovations and partnership opportunities on the event website and promoted across our social media platforms. For more details on publishing your blog, please contact kate.carrara@itu.int

Our daily ‘What’s On Tomorrow’ mail is sent out to all delegates the evening before each day.  Contact sarah.maunder@itu.int to let us know key times, dates and activities and we’ll do our best to ensure your activity gets covered to help build awareness and drive traffic to your stand.

Onsite digital screen network: a unique onsite digital screen network strategically located throughout the event venue, offering both participant advertising content and key event activity content. Advertising packages including company content, stand coverage, interviews and branding, and will be aired regularly across the screens for the duration of the event. To find out more, contact Courtenay Harewood at Fonix on courtenayharewoodworldwide@gmail.com

See https://telecomworld.wpengine.com/budapest/transport/ for information on getting to and around Budapest, as well as the complimentary Shuttle Bus Service between a wide range of hotels and Hungexpo, including those to Castle Gardens Bazaar (the Host Country Gala Evening venue in the evening of 9 Sept).

You’ll also find information on the discounted Budapest Card for event participants to take advantage of unlimited transportation on its public transport system, and free or discounted entry to some attractions, tours and services.

We’re very excited to see you all in 2 weeks’ time for ITU Telecom World 2019!

We will soon send you a pre-departure e-newsletter to facilitate your arrival at Hungexpo, meanwhile do go through the Checklist in the Timelines & Checklist section of the Exhibitor & Sponsor Zone to make sure all goes smoothly for you.

Do especially go through the earlier e-Bulletin Board posts on maximizing your visibility and networking as these can already start now!

If you have any queries at all then please don’t hesitate to contact your account manager.

We very much hope to welcome you in Vietnam – a fast-growing digital economy prioritizing the 4th Industrial Revolution, a highly attractive investment hub and an exciting destination.

Register your interest here and start discussions early to secure best options!

A face-to-face chat with your account manager whilst in Budapest is most welcome!

We hope you are planning to join us at the Host Country Gala Evening which will be held at the beautiful Várkert Bazár (Castle Gardens Bazaar) on Monday 9 September from 19:00 to 22:30.  For your comfort, complimentary transportation is organized from Hungexpo, departing at 18h00, as well as return transportation to those hotels included on the standard shuttle bus schedule.

Digital invitations have been sent to all Leader, Executive, Forum, Exhibition, and Stand Personnel Pass holders. To ensure access, kindly ensure the following upon arrival at the Host Country Gala Evening:

• WEAR YOUR EVENT PASS 

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• LEADER, EXECUTIVE & FORUM PASS HOLDERS:

Please confirm participation at the Badging Desks when you collect your badge.

• STAND PERSONNEL & EXHIBITION PASS HOLDERS:

The Host Country will be issuing stickers for Stand Personnel & Exhibition Pass holders only, which must be worn visibly on the Event Pass to allow entrance. Such stickers are allocated to each exhibiting entity/sponsor according to set quantities.  We apologize in advance that we are unable to provide additionals due to limited room capacity.  The stickers may be collected by exhibitor/sponsor focal points (accept for pavilion exhibitors who may collect from their pavilion contact) from the Info Desk located just inside the Entrance Door 18 to Hungexpo’s Hall G, from 11:30 to 18:00 on Monday 9 September.  Do be sure to collect your stickers so that you don’t miss out on this spectacular evening.

Donations: in case you have any left-over donations such as giveaways, stand decorations etc, this year we have a donation room in line with our aim to be more sustainable. All items will be donated to a Hungarian charity. The donation room is located in Hall A II Gallery (upper level on right-side) Room 184 & 185.

Recycle your badge! A badge recycling box is located in the Registration Hall – many thanks to leave your badge there prior to leaving the venue after the event. This way ITU can re-cycle/re-use them.

Dismantling (for raw space exhibitors only):

The Dismantling Arrangements flyer was delivered to all raw space stands yesterday by Hungexpo. Quick summary:

• Dismantling by your stand builders will commence tomorrow, Friday 13 September, from 08h00 to 24h00, and finish on Saturday 14 September with access from 08h00 to 18h00, after which the halls will be cleaned.
• Event badges will then no longer be valid – your stand builder may use the Contractor Pass they used for the build-up build. In case they have mislaid it, they may get a new one from Hungexpo Building K (on the hotel side of the venue).
• NO DISMANTLING MAY START TODAY – ONLY THE REMOVAL OF HAND-CARRIED ITEMS WILL BE PERMITTED. RETURN OF EMPTIES WILL BE DELIVERED TO STANDS FROM 14H01 TO 17H00 TODAY.

Our sincere thanks to all for contributing to such an amazing four days and we look forward to sending you our post-event e-newsletter upon our return to Geneva. We wish you a safe return journey!

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Through our acclaimed Awards Programme, ITU acknowledges and rewards the critical role of ICT solutions in accelerating social and economic development across emerging and developed markets alike.  Apply by 19 July 2019!  For more information on award categories and to apply see https://telecomworld.wpengine.com/2019-event/awards/

Awards will be presented on-stage by ITU Secretary-General on 12 September during a prestigious ceremony in the company of high-level guests, the media and other event participants.

Ensure your visibility by submitting this form so that your profile is included in the Exhibitor & Sponsor listing going live this month on our website, and available in the app when launched in August. Participants can then learn all about why they should come and find you at the event!

Spread the word on your participation at ITU Telecom World 2019, engage an audience online and drive traffic to your booth with our Marketing Toolkit – https://telecomworld.wpengine.com/toolkit/

Opportunities include:

• Event logo for all elements of your promotional campaign.
• Event banners to customize with your stand number and a short text on what to discover on your booth – upload to your homepage or dedicated ITU Telecom World 2019 microsite, and embed in your e-mail signature, e-newsletters and social media.
• Promotional blurbs for websites, blogs, e-newsletters, social media – don’t forget to add #ITUWORLD to reach an even bigger audience.
• Marketing tips to create a short video for social media platforms, develop onsite promotional giveaways, get prepared for quick follow-up on captured leads and more!

For more ideas on promoting your presence, see https://telecomworld.wpengine.com/exhibitor-sponsor-zone/#visibility or contact your account manager with your participation plans.

 Start spreading the word about your participation in ITU Telecom World 2019 today!

The designated focal point administering access pass quotas (as listed in your contract annex) for your stand/pavilion personnel and guests will soon receive an automated email from noreply@itu.int   The email will provide short guidelines on how to administer your access passes benefit quota through the Access Pass Management Page. Do add noreply@itu.int to your contacts to avoid this important email going to your spam folder.

The Registration FAQ will hopefully answer any questions you may have, otherwise, do not hesitate to contact the helpdesk between 09:00 and 17:00 CET Mon – Fri on registration.telecom@itu.int / tel: +41 22 730 5680.

IMPORTANT:

• You are encouraged to allocate the passes as soon as possible, urging your staff and guests to register without delay.
• You are also strongly recommended not to register your staff or guests on their behalf, as everyone must accept the terms and conditions which include reference to the sharing of personal information.

SPECIAL OFFERS:

• Bulk discount on additional access passes!
  Can be purchased online at the registration page, noting a 25% discount for the purchase of 3 or more Executive or Forum passes until 12 August 2019, 23h59 CET.
• Upgrades from Forum to Executive Pass category:
  For greater access to additional opportunities, by simply paying the difference in value. For such upgrades, contact registration.telecom@itu.int to proceed.
• Double your opportunity
  Buy a Forum or Executive Pass and invite a colleague or friend from a tech SME to attend for free.

Accommodation:

See https://telecomworld.wpengine.com/budapest/accommodation/ noting those with a promotional code for special ITU delegate rates, and book directly with your chosen hotel.

Do be aware of offers you may receive from non-ITU solicited agents as you risk being overcharged.

Visa information:

See https://telecomworld.wpengine.com/budapest/visa-information/ and ensure you are firstly registered as the Confirmation of Registration is one of the mandatory documents forming part of visa applications (ie no letter of invitation required). Focal points have been sent their access pass user accounts to administer their passes – don’t delay!

Shuttle buses linking hotels to the Hungexpo venue:

The link to the schedule indicating which hotels will be included on the route will be posted on our website by mid-July – an e-Bulletin Board post will alert you once available. This will be a complimentary service provided by the host country.

Members of the press who represent a bona fide media organization may now register, by 4 September 2019, at https://telecomworld.wpengine.com/take-part/media-accreditation/

Useful links/contacts:

• Read full media advisory
• For queries concerning potential media opportunities contact press.telecom@itu.int / tel: +41 22 730 6366.
• For queries concerning media registration and accreditation contact telecompressreg@itu.int / tel: +41 22 730 6039

Low in cost but high in terms of visibility, make the most of the global spotlight on your company, organization or country at ITU Telecom World 2019 by advertising your brand, messaging or strategy in front of our influential international audience at the Hungexpo venue. A limited number of opportunities are available in a range of prime locations both inside and outside the venue on a first-come first-served basis. From external welcome banners, city lights and walkway boards, to internal hanging banners, don’t delay in checking out the opportunities here (also viewable from the Exhibitor & Sponsor Zone visibility section).

15% discount for Exhibitors & Sponsors!  First-come first-served! ­­­­­­­­­­­­­­­­­­­­­

Published here in the Exhibitor & Sponsor Zone and containing important information such as:

• Key dates and deadlines (do sync with your calendar to stay on track)
• Online ordering platform for any goods/services you may require – DO NOTE THE 10 AUGUST DEADLINE TO PLACE ORDERS AT THE DISCOUNT PRICE – THEREAFTER A 20% SURCHARGE APPLIES AND GOODS ARE SUBJECT TO AVAILABILITY
• Freight manual
• Regulations
• Venue info
• Useful contacts and service providers

Raw space clients:

The ITU Official Contractor, HUNGEXPO, may be contacted at itu2019@hungexpo.hu if you would like engage them for your stand design/build.  Advantage is that you do not need to submit your stand plans for approval as HUNGEXPO is responsible for this.  You may however use the standbuilder of your choice – kindly share the Online Technical Manual with them if other than HUNGEXPO.

Turnkey/workstation clients:

HUNGEXPO, the official provider, will contact you in the coming weeks with a proposal and specifications in case you wish to make any customization eg branding, at your additional cost. Should you already wish to contact them they can be reached at itu2019@hungexpo.hu

With about 9 weeks to go until ITU Telecom World 2019, make sure you’re on track with event preparations by going through the Checklist now available in your Exhibitor & Sponsor Zone.  Plus a useful Timelines section lets you know what’s coming when and we’ll notify you once those items are available!

We wish you smooth preparations for a successful participation and your account manager is on standby if assistance is required along the way!

Click here to search for the current Exhibitors and Sponsors, noting the list will grow considerably from now until the Event.

If you haven’t submitted your participation profile yet please do so soonest via the form at https://telecomworld.wpengine.com/exhibitor-sponsor-zone/exhibitor-sponsor-listing/ to enhance your visibility.

Your participation profile will also appear in the event app in August.

For Freight Services, clients should have clear arrangements with their chosen Freight Agents (having expertise in Events freighting) for the transport and customs clearance of their goods up to the doors of HUNGEXPO.

Once freight arrives at HUNGEXPO it will be exclusively managed by Schenker, who also offer off-site freight services should you wish to use them. PELICHET is the other non-exclusive freight agency that can provide off-site freight services (Samuel.barrois@pelichet.ch / tel: +41 22 827 80 00).

The Freight Manual, fees and packing label are available here in the Online Technical Manual – do pay particular attention to deadlines to ensure your freight arrives in good time for the event.

For any freight-related queries, Schenker can be contacted at schenker.expohungary@dbschenker.com / tel. +36 30 483 7481 / +36 30 9643834.

Reminder to focal points – if you haven’t done so already, do administer access passes to your stand personnel and guests soonest through the Group Administration Page you received earlier from noreply@itu.int – if mislaid contact the registration helpdesk at registration.telecom@itu.int

This is especially important for visa applications, as the Confirmation of Registration individuals receive once registered is one of the mandatory documents to provide to you embassy. Visa applications can take time to process!

You can see if your staff have registered through the Group Administration Page – so do chase them if they haven’t!

And don’t forget our special offers should you need additional passes:

• Bulk discount on additional access passes!
  Can be purchased online at the registration page, noting a 25% discount for the purchase of 3 or more Executive or Forum passes until 12 August 2019, 23h59 CET. 
• Upgrades from Forum to Executive Pass category:
  For greater access to additional opportunities, by simply paying the difference in value. For such upgrades, contact registration.telecom@itu.int to proceed.
• Double your opportunity
  Buy a Forum or Executive Pass and invite a colleague or friend from a tech SME to attend for free.

Delighted to let you know that you now have until 9 August (final cut-off deadline!) to apply for the Awards Programme! Don’t miss out on this excellent visibility and UN recognition – for further details and how to apply see https://telecomworld.wpengine.com/2019-event/awards/

Don’t miss the following upcoming deadlines to make sure you’re on track and avoid incurring unnecessary expenses on Hungexpo goods/services! Where applicable, click on each item for more info…

Download the event app now to network and interact with event participants before, during and after the event. Post updates to drive an audience to your stand and activities, connect with fellow participants through in-app messaging, or invite potential leads to onsite meetings. The complete event calendar includes fully searchable details of speakers, sessions, showcases, sponsors and exhibitors, plus the opportunity to build your personalized event programme – and add photos, reviews and comments throughout the event.

Please note that in the coming days we will be adding the floorplan, synchronized with your profile so attendees know how to find you.

Download here!

Let us help you fully benefit from the valuable networking opportunities our high-profile international audience offers:

Business Matchmaking Service:

Now live at https://telecomworld-itu.b2match.io/ and free of charge to registered event participants – the Hungarian Export Promotion Agency, Enterprise Europe Network, brings you a professional business matchmaking service designed to support networking, trade and deal-flow at the event. It’s a direct and simple way to connect with all key stakeholders, including policy-makers, decision-takers, buyers, suppliers, investors and exhibitors.  DEADLINE TO SIGN UP IS 9 SEPTEMBER!

Meetings will take place on 10 and 11 September in the Business Matchmaking Zone located in Hall F at Hungexpo, and will be arranged in advance by means of the above website.

Event app:

A reminder to download here to start networking with event participants before, during and after the event – you’ll find a list of opt-in attendees, exhibitors, speakers and a useful ‘how to network’ for optimum use eg for activity feeds, private messaging, meeting requests, bookmarking favourites and more.                                              

Social media:

Do enhance networking by promoting your presence on LinkedIn, Facebook, Twitter as well as blogs and newsletters – don’t forget to add #ITUWORLD to reach a wider audience and see the Marketing Toolkit for customizable blurbs!

Networking events:

Face-to-face onsite networking awaits you through a wide range of activities, such as networking breaks, lunches, receptions and happy hours – check the Event Programme for details.

Networking zones:

The LeaderSpace, MediaSpace and InnovationSpace are all conveniently located in Exhibition Halls F & G.

Walk the exhibition!

Whether you want to meet Ministers or Regulators and their large delegations, or private sector CEOs and their teams, as well as an exciting set of tech SMEs, do take the time to explore the exhibition. The app is the best tool to guide you, noting the floorplan will be added soon – meanwhile you’ll find the list of exhibitors and sponsors here and it will continue to grow from now until the event.

Sponsor it to engage your target audience!

We have a few remaining sponsored networking activities such as Forum coffee breaks, lunches, and for larger stands a Spotlight opportunity directly on your booth/pavilion! Contact your account manager without delay to grab remaining options!

Bilateral Meeting Facilitation

For Leader Pass holders only, as part of the Concierge Service, we offer assistance to set up bilateral meetings between Leaders. Contact Guestrelations.telecom@itu.int as of today with the name of the companies, countries and individuals that you would like to meet. Once onsite, Leader Pass holders may simply place requests at the LeaderSpace reception desk.

Our fabulous Kate Carrara will contact you soon to set up an exclusive onsite video interview at the ITU Telecom World TV Studio, located in the MediaSpace at the back of Hall G – a great opportunity for additional visibility.  Slots are available on a first-come, first-served basis! If you want to reach out to her already then she’d love to hear from you – contact kate.carrara@itu.int

Do continue to promote your presence from now until the end of the event in a multitude of ways – you reap what you sow! Here’s a reminder on some of the most effective ways to do that:

Marketing Toolkit goodies: available here – some of our favourites:

• Use the event logo on your website, and event banners to customize with your stand number and a blurb on what to discover on your booth, eg to embed in your e-newsletters and social media
• See sample texts for websites, blogs, e-newsletters social media – don’t forget to add #ITUWORLD
• Guest e-invitation: for your own mailings to make sure existing and prospective clients know how to find you and what you’re up to at the event. Don’t forget to embed a code to one of your complimentary Exhibition passes found in your access passes user account!

In your email signature: how about a ‘Visit us on stand… at ITU Telecom World 2019, 9-12 September, HUNGEXPO, Budapest – contact me for your free Exhibition Pass’ – there’s a great event banner in the Marketing Toolkit to add too! 

On your Events webpage: did you list the event already? Don’t forget to the event logo/banner and hyperlink telecomworld.wpengine.com

15% discount off venue advertising opportunities: external welcome banners, city lights, walkway boards, and internal hanging banners. Learn more here and contact us soonest to secure high visibility on your brand, messaging or strategy in front of our influential international audience at the Hungexpo venue.

Get posting in the app: THE tool participants use to see who’s doing what at the event, so post regularly eg ‘Do visit our stand to learn more about…’ Download here and enjoy!

Blog: a high-profile opportunity to highlight your event presence, technologies, innovations and partnership opportunities on the event website and promoted across our social media platforms. For more details on publishing your blog, please contact kate.carrara@itu.int

Our daily ‘What’s On Tomorrow’ mail is sent out to all delegates the evening before each day.  Contact sarah.maunder@itu.int to let us know key times, dates and activities and we’ll do our best to ensure your activity gets covered to help build awareness and drive traffic to your stand.

Onsite digital screen network: a unique onsite digital screen network strategically located throughout the event venue, offering both participant advertising content and key event activity content. Advertising packages including company content, stand coverage, interviews and branding, and will be aired regularly across the screens for the duration of the event. To find out more, contact Courtenay Harewood at Fonix on courtenayharewoodworldwide@gmail.com

See https://telecomworld.wpengine.com/budapest/transport/ for information on getting to and around Budapest, as well as the complimentary Shuttle Bus Service between a wide range of hotels and Hungexpo, including those to Castle Gardens Bazaar (the Host Country Gala Evening venue in the evening of 9 Sept).

You’ll also find information on the discounted Budapest Card for event participants to take advantage of unlimited transportation on its public transport system, and free or discounted entry to some attractions, tours and services.

We’re very excited to see you all in 2 weeks’ time for ITU Telecom World 2019!

We will soon send you a pre-departure e-newsletter to facilitate your arrival at Hungexpo, meanwhile do go through the Checklist in the Timelines & Checklist section of the Exhibitor & Sponsor Zone to make sure all goes smoothly for you.

Do especially go through the earlier e-Bulletin Board posts on maximizing your visibility and networking as these can already start now!

If you have any queries at all then please don’t hesitate to contact your account manager.

We very much hope to welcome you in Vietnam – a fast-growing digital economy prioritizing the 4th Industrial Revolution, a highly attractive investment hub and an exciting destination.

Register your interest here and start discussions early to secure best options!

A face-to-face chat with your account manager whilst in Budapest is most welcome!

We hope you are planning to join us at the Host Country Gala Evening which will be held at the beautiful Várkert Bazár (Castle Gardens Bazaar) on Monday 9 September from 19:00 to 22:30.  For your comfort, complimentary transportation is organized from Hungexpo, departing at 18h00, as well as return transportation to those hotels included on the standard shuttle bus schedule.

Digital invitations have been sent to all Leader, Executive, Forum, Exhibition, and Stand Personnel Pass holders. To ensure access, kindly ensure the following upon arrival at the Host Country Gala Evening:

• WEAR YOUR EVENT PASS 

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• LEADER, EXECUTIVE & FORUM PASS HOLDERS:

Please confirm participation at the Badging Desks when you collect your badge.

• STAND PERSONNEL & EXHIBITION PASS HOLDERS:

The Host Country will be issuing stickers for Stand Personnel & Exhibition Pass holders only, which must be worn visibly on the Event Pass to allow entrance. Such stickers are allocated to each exhibiting entity/sponsor according to set quantities.  We apologize in advance that we are unable to provide additionals due to limited room capacity.  The stickers may be collected by exhibitor/sponsor focal points (accept for pavilion exhibitors who may collect from their pavilion contact) from the Info Desk located just inside the Entrance Door 18 to Hungexpo’s Hall G, from 11:30 to 18:00 on Monday 9 September.  Do be sure to collect your stickers so that you don’t miss out on this spectacular evening.

Donations: in case you have any left-over donations such as giveaways, stand decorations etc, this year we have a donation room in line with our aim to be more sustainable. All items will be donated to a Hungarian charity. The donation room is located in Hall A II Gallery (upper level on right-side) Room 184 & 185.

Recycle your badge! A badge recycling box is located in the Registration Hall – many thanks to leave your badge there prior to leaving the venue after the event. This way ITU can re-cycle/re-use them.

Dismantling (for raw space exhibitors only):

The Dismantling Arrangements flyer was delivered to all raw space stands yesterday by Hungexpo. Quick summary:

• Dismantling by your stand builders will commence tomorrow, Friday 13 September, from 08h00 to 24h00, and finish on Saturday 14 September with access from 08h00 to 18h00, after which the halls will be cleaned.
• Event badges will then no longer be valid – your stand builder may use the Contractor Pass they used for the build-up build. In case they have mislaid it, they may get a new one from Hungexpo Building K (on the hotel side of the venue).
• NO DISMANTLING MAY START TODAY – ONLY THE REMOVAL OF HAND-CARRIED ITEMS WILL BE PERMITTED. RETURN OF EMPTIES WILL BE DELIVERED TO STANDS FROM 14H01 TO 17H00 TODAY.

Our sincere thanks to all for contributing to such an amazing four days and we look forward to sending you our post-event e-newsletter upon our return to Geneva. We wish you a safe return journey!